We help you deliver enrollment your sponsors can count on, and win more of their work.
We at TrialCanopy build and grow a performance-based recruitment and site network across your studies, tracking every participant from referral to retention. We give your sponsors transparent proof of delivery, and let you reward your referral vendors and sites the moment they perform. Deliver more predictably, show it clearly, and become the CRO sponsors rely on.
THE JOB
Your sponsors judge you on the number. Most of what drives it isn't yours to control.
You carry the enrollment commitment, but the referrals come from vendors you inherited, the conversions happen at sites with their own pressures, and the evidence arrives in month-end reports. The job is proving delivery while the study is still live, not explaining it afterwards. That is the job TrialConX does with you.
TrialConX fits you if
- →You want feasibility answers backed by real site performance, not estimates.
- →You want your sponsors watching the same live numbers you are.
- →You want a site network that gets stronger with every study instead of being rebuilt each time.
We are probably not your next step if
- →Recruitment sits outside your scope.
- →Your sponsors run their own enrollment tools.
If that changes, we are here.
We know sponsors judge you on enrollment. It's the hardest part to control and prove.
You can't see which sites and vendors deliver.
Recruitment sits in scattered systems. You can't separate the partners sending high-quality, converting participants from those just driving volume.
Slow site payments slow your studies.
When sites are paid slowly, it is easy for them to disengage, and your study drops down their list. Keeping them focused and enrolling is critical.
The data comes too late to protect the timeline.
If a referral channel isn't working, or no-shows suddenly spike, you often find out after the budget is burned. We surface it live, so you can act while the study is still running.
The result is not just a delivery problem. Fix it, and it becomes a commercial opportunity.
Turn delivery into your best business-development asset.
The CRO that can prove delivery wins the next study. This is how you prove it.
Win the bid with feasibility you can defend.
Pull real evidence of site and vendor performance straight onto the screen for your proposals, historic and live, without waiting on data requests. And it compounds: the moment you start building your network, it grows more valuable with every study, and so does your edge.
Live reporting sponsors can see.
Give sponsors a live view of funnel metrics, and use the same data to get ahead of bottlenecks before they hit: a referral channel running dry, so you add vendors; no-shows climbing at one site, so you step in with support. You manage the study in real time, instead of explaining slips after the fact.
Predictable enrollment.
Engage your network around all your studies, current and future, not just one, and pay them on time. On-time reward is the single biggest thing that keeps a network focused: when they are rewarded, you are rewarded. We handle it with automated communication and integrated study bidding.
One system for enrollment, across all your studies.
We build a network that compounds in value.
We import the sites and vendors you already use, and actively go and find new ones matched to your upcoming protocols. We grow it on your behalf, study after study, so it is proven on real performance and worth more each time.
Every referral becomes a booked screening visit.
The phone screening script is built into the participant record, so any member of your team works the protocol questions on the call the same way, every time. The goal of every call is one thing: get the screening visit booked.
Participants turn up and stay enrolled.
Automated reminders, self-rescheduling, and visit confirmations reduce no-shows before they happen. No-show risk is scored by study and by site, so your team knows who to call while there is still time. Retention problems become visible early enough to act on.
We centralize every critical participant journey.
So your sites can focus on what they do best: building the relationships that enroll participants and keep them enrolled. We take the busywork off them, and integrate with their critical tools, like CTMS and ePRO. Every participant journey is tracked end to end, so you have the enrollment data to make budget and timeline decisions with confidence.
We help you reward your network the moment they perform.
Funded by the study and administered by you, sites are paid promptly for what they deliver and vendors focus on referrals that convert, so you become a CRO that sites want to work with, without carrying the cash-flow risk yourself.
One CRM across every study.
Ask questions in plain English, across your whole portfolio, and act on the answer in one click.
Attribution from spend all the way to a participant who completes the study, from first dollar to last participant, last visit. Evidence you can put in front of sponsors.
Works with the stack you or your sites already have: RealTime, Advarra, Veeva, CRIO, EDC.
Run a Spend DiagnosticThe whole platform
See everything the platform can do.
You have seen why this matters to you. The platform overview walks through every key feature, from the first referral to enrollment, retention and payment.
Explore the platformHow it works
Over half of studies extend their enrollment timeline.1 Setup takes two to three weeks.
How long depends on how many sites and active studies are in scope, and on commitment to putting the system in. Where that commitment is there, two to three weeks is realistic. We would rather say that plainly than quote you a number we cannot hold.
We take the data, however it arrives.
Your recruitment vendors, your sites, their teams and their CRMs. Structured or messy, in whatever format they hold it. That includes the candidates who are not on a study yet, not only the ones who are.
We connect every site and centralize it.
CRIO and whatever else your sites already run. One calendar, one participant journey, one place the tracking lives, across the whole network. Without this there is nothing to detect risk against.
We stay in it.
We train the site teams, set up the engagement automation, support study setup, and keep finding referral partners so the pipeline does not run dry.
We go and do this at every site, so it is not a line item your project managers absorb.
The point is not the three weeks. It is that you can show a sponsor where enrollment is heading before the timeline slips, and prove afterwards what delivered.
We all do well when participants enroll.
Can you tell your sponsors, today, exactly which sites and vendors will deliver on their study? Can you show them where enrollment is heading before the timeline slips? If not, that is the gap we close, and the story that wins you the next study.
¹ Tufts CSDD analysis of 151 global clinical trials: 47% completed enrollment within the planned timeline, 53% extended, and one in six took more than twice as long as planned (Applied Clinical Trials, Enrollment Performance: Weighing the Facts).